Microsoft Outlook lets you organize your emails very conveniently by making use of the Archive feature. This feature will allow you to keep only the most relevant files, calendar, tasks and contacts in your folder.
You can do archiving of these file contents periodically or on specific dates and time. This will help you organize your Outlook data more conveniently and efficiently. Those who are looking to save some email storage space in their Outlook Inbox, go ahead and make use of the Archive feature on Outlook settings. Let us see how archiving is done in Microsoft Outlook 2007.
Instructions
You can do archiving of these file contents periodically or on specific dates and time. This will help you organize your Outlook data more conveniently and efficiently. Those who are looking to save some email storage space in their Outlook Inbox, go ahead and make use of the Archive feature on Outlook settings. Let us see how archiving is done in Microsoft Outlook 2007.
Instructions
- Launch Microsoft Outlook 2007 on your computer. Double click the desktop shortcut icon to launch the application. Alternatively, you can launch the program from the Start menu. Click on the Start button located at the bottom left corner of your computer screen. From the Start menu, select the option All Programs. From the All Programs submenu, select Microsoft Outlook.
- From the Outlook application menu, select the personal information folder that you want to archive. Search the navigation pane for the personal information folder. The personal information folder will have a plus sign as its extension. This folder is a collection of emails, tasks, contacts and calendar. Clicking the plus sign will get the folder to dropdown.
- Select the File option and then the Archive option. This will make the archive dialogue box appear. From the dialogue box, select the Archive this folder and all subfolders option. Enter the date into the Archive items in the folder older than option dialogue box. Select a date to remove older emails from view.
- Launch the file explorer and browse through the computer files to locate a place to save this archived folder. Name the archive folder. Enter the name of the archive folder in the Archive file section. Try to name the files with something that reminds you about the file content. Hit the OK button.
- Watch the archive process by observing the dialog box at the lower right-hand corner of your Outlook window. The dialogue box displays the current archive process status. Your system will now notify you about the completion with a message prompt.
